Privacy Policy

**Privacy Policy

Association of Ukrainian Organizations in Estonia (AUOE)**

Effective date: 01.01.2026

The Association of Ukrainian Organizations in Estonia (Ukraina Organisatsioonide Assotsiatsioon Eestis MTÜ), hereinafter referred to as “AUOE, “we”, “our”, or “the Association”, is committed to protecting your privacy and processing your personal data transparently and lawfully, in accordance with the General Data Protection Regulation (GDPR) and Estonian legislation.

This Privacy Policy explains what personal data we collect, how we use it, how we protect it, and what rights you have.

1. Data Controller

Ukraina Organisatsioonide Assotsiatsioon Eestis MTÜ
Reg. no: 80357006
Address: Harju maakond, Tallinn, Kesklinna linnaosa, Nafta tn 6-2, 10120, Estonia
Email: info@ukraine.ee

Website: www.ukraine.ee

2. Personal Data We Collect

We may collect and process the following types of personal data:

2.1. Data You Provide

Name and surname

Email address

Phone number

Donation-related information (if you support us through Meta Fundraising or other platforms)

Participation in events, workshops, or activities

Messages sent via email, website forms, or social media

2.2. Automatically Collected Data

IP address

Browser type and version

Device information

Pages visited on our website

Cookies and analytics data

2.3. Data From Third Parties

If you make a donation through Facebook, Instagram, or other fundraising tools, we may receive the following information:

Your name (unless you donate anonymously)

Donation amount

Contact details (if you choose to share them)

We do not receive or store your bank card information.

3. How We Use Your Personal Data

We process your data for the following purposes:

Managing membership and communication within the Association

Organizing cultural, educational, and community events

Communicating with donors and supporters

Providing newsletters or updates (only with your consent)

Complying with legal and financial reporting obligations

Improving our website and services through analytics

We process personal data only when there is a legal basis: your consent, our legitimate interest, or legal obligation.

4. Sharing Your Data

We do not sell or share your personal data with third parties except in cases where:

It is required by law

It is necessary for accounting or auditing (trusted partners only)

It is required to process donations (e.g., Meta Platforms, payment providers)

You give explicit consent

All partners handling your data comply with GDPR requirements.

5. Data Security

We take appropriate technical and organizational measures to protect your data from:

Unauthorized access

Loss or theft

Alteration

Misuse

Only authorized staff and board members have access to personal data, strictly for the purposes described in this Policy.

6. Data Retention

We retain your personal data only for as long as necessary:

Membership or activity-related data: up to 3 years

Donation records (for accounting): up to 7 years

Event participation data: up to 1 year

Website analytics: up to 14 months

After this period, data is securely deleted.

7. Your Rights (GDPR)

You have the right to:

Access your personal data

Correct inaccurate or outdated data

Request deletion (“right to be forgotten”)

Withdraw consent at any time

Restrict processing

Object to processing based on legitimate interests

Request data portability

File a complaint with the Estonian Data Protection Inspectorate

Requests can be sent to info@ukraine.ee
and will be processed within 30 days.

8. Cookies

Our website may use cookies to improve user experience and analyze traffic.
You can manage or disable cookies in your browser settings.

9. Updates to This Policy

We may update this Privacy Policy when necessary.
The latest version will always be available on our website.

10. Contact Information

For questions about this Privacy Policy or your personal data, please contact:

Email: info@ukraine.ee

Website: www.ukraine.ee